The Digital Hive Search Function


After adding a connector and mounting a folder, you can search for objects within that folder. In addition, you can add tags to objects to help with searching.

The Digital Hive search function relies on the Elasticsearch® engine installed when Digital Hive is installed. A Digital Hive search looks for matches in the following fields of an object:

  • name
  • description
  • tag list

You can search on tags, but you must create the tags first. You can search for exact strings by putting them in quotation marks. You can target the search to any of the search areas of an object by prefacing a key word with the following terms, including the colon:

  • name:
  • description:
  • tags:

Characters you can use in search strings to refine results:

Table 2: Characters you can use in search strings to refine results

Character Usage
(space) Separate key words.
Example: report sales state
" (double quotation marks) Literal. The surrounded terms must match exactly.
Example: "March 2017 Sales Report"
+ (plus sign) Requires that the key word or phrase on both sides of the + match
Example: march + sales + report
| (pipe) "OR" operator. Result must match at least one key word on either side of the pipe.
Example: sales | revenue | "gross receipts"
- (hyphen) Negation. Prepend a keyword with "-" to suppress results containing that term.
Example: forecast -weather
* (asterisk) Auto-completer. Matches zero or more characters at the end of a word.
Example: invest
Matches: invest, investor, investors, investing, invested, investment
~ (tilde) Matches approximate results
Example: insight~ Matches; Insight or Hindsight.docx, pro-sight, Pro Sight

Adding Search Tags to an Individual Object

You can improve search results by adding tags to related objects.

Before you Begin

About this Task

Digital Hive search supports search tags, but you must create the tags and apply them to objects before users can search using tags.

Procedure

  1. Do one of the following:
    • Create a page of folder browser type.
    • Open a folder browser by clicking Administration > Applications > Folder Browser.
  2. At the top right corner of the Digital Hive interface, click the Application icon () and in the Applications box that appears, click the Folder Browser opens.
    The Folder Browser opens.
  3. In the left navigate to the container of the object that you wish to apply one or more tags to, and double-click it.
    The contents of the container display in the main part of the page
  4. Select the object to add tags to.
  5. At the top right of the page, in the top tool bar, click the folder details () icon.
    The object details panel for the selected object opens on the right.

    When information icon is clicked, tags field is displayed.
  6. In the Tags field, click Edit.
    The fields become editable.
  7. In the +Tag entry field, type a tag and press Enter.
    The name of the newly entered tag appears above the tag entry field.
  8. Repeat the previous steps until you have added all the tags that you wish to add for this object.
  9. In the Tags field, click Done.
    The +Tag entru filed closes, and the tag is added to the object.

Adding Search tags to a Multiple Objects in Bulk

You can add search tags to a group of selected objects.

Before you Begin

Procedure

  1. Do one of the following:
    • Create a page of folder browser type.
    • Open a folder browser by clicking Administration > Applications > Folder Browser.
  2. In the left navigate to the container of the object that you wish to apply one or more tags to, and double-click it.
    The contents of the container display in the main part of the page.
  3. Using shift-click, select the objects that you wish to apply one or more tags to.
  4. At the top right of the page, in the top tool bar, click the folder details () icon.
    The object details panel for the selected object opens on the right.
  5. In the Tags field, click Edit.
    The fields becomes editable.
  6. In the +Tag entry field, type a tag and press Enter.
    The name of the newly entered tag appears above the tag entry field, along with the word ALL and a check box.
  7. Repeat the previous steps until you have added all the tags that you wish to add.
  8. In the Tags field, click Done.
    The +Tag entru filed closes, and the tag is added to the object.